Visitor Proposal Guidance

Propose a visitor

The Higgs Centre for Theoretical Physics has resources to support visitors from other institutions, in order to collaborate with local Centre members, to give graduate lectures or the Higgs Colloquium.

Currently there are four categories of visitor that can be supported:

  • Colloquium speaker: short stay for the purpose of visiting the Centre to give a Colloquium.
  • Graduate school lecturer: short stay for the purpose of visiting the Centre to give a series of lectures to MSc and/or PhD students on a current topic in Theoretical Physics.
  • Affiliate: a frequent visitor, typically from the UK, primarily to continue collaboration with Centre members.
  • Associate: longer stays on an annual basis over three years by high-profile researchers in theoretical physics. Associate Members usually contribute to the Graduate School, through an informal lecture series. Very high-profile researchers may be nominate to the University as Visiting Professors.

More information about the different visitor categories, support available and application process is given below.

Colloquium speakers

If you have an idea for an external Colloquium speaker you can nominate them using the visitor application form, The Higgs Centre Colloquia are intended to cover important current topics in Theoretical Physics, and to be accessible to graduate-level researchers in Theoretical Physics across all research areas (Condensed Matter, Cosmology and Particle Physics). The Higgs Centre will normally provide support for travel, accommodation and local expenses directly relating to the colloquium. A short statement of support for the invited speaker is requested as part of the application.

Graduate lecturers

If you have an idea for an external researcher who would be able to give a short series of hight-quality lectures for graduate-level researchers in Theoretical Physics,  you can nominate them using the visitor application form, These can be on any topic in Theoretical Physics as long as it does not duplicate what is already on offer via the MSc or SUPA Graduate School programmes. The Higgs Centre will normally provide support for travel, accommodation and local expenses directly relating to the lecture series. A short statement of support for the invited lecturer and relevance of the topic to graduate-level research in the Centre is requested as part of the application.

Affiliates

An Affiliate can be any researcher in any area of Theoretical Physics covered by the Higgs Centre who makes - or intends to make - several short visits to the Centre over an extended period (several months or longer).  Typically, an Affiliate would be an active researcher based in the UK  who has an ongoing collaboration with a Centre member. Funding of up to £100 per visit is available to support Affiliates where the affiliation is judged to enhance the activities of the Higgs Centre.  Administrative support to help arrange a visit may be available for any visitors in a Higgs Centre research area, even if no further financial support is required. The ongoing affiliation with the Higgs Centre will be advertised on our web pages.

To propose an Affiliate, please fill out the Affiliate application form. We require only basic information about the visits, with shorts statements (about one paragraph each, guideline maximum 400 words) about what the visit will achieve and a justification for financial support where this is requested.  Applications can be submitted at any time, and will be considered at the meeting of the Management Committee after the application is received.

Associate Members

An Associate Member is a high-profile researcher in any area of Theoretical Physics covered by the Higgs Centre. Associate Members would be expected to make annual visits of two weeks to two months. Associate Membership lasts three years in the first instance, and is renewable thereafter.

The Higgs Centre will provide administrative support and cover travel, accommodation and living expenses for Associate Members. A limited number of Associateships are available at any one time. We are however happy to receive suggestions for Associate Members at any time.

To suggest an Associate Member for consideration, please fill out the short Associate Member application form. We require some information about the proposed member, including a publications list, and a short case for support.

For very high-profile visitors, you may additionally propose that we nominate an Associate to the University as a candidate for a Visiting Professorship.  Please select 'Distinguished Visitor' as the visitor category on the application form if you wish to do this.

Arranging a visit

Once a visit, or set of visits (in the case of Affiliates and Associates), has been approved, you should arrange the visit by emailing the School of Physics and Astronomy Admin Team at admin-general [at] ph [dot] ed [dot] ac [dot] uk. Please include the following information in this email:

  • Name of associate visitor.

  • Proposed dates of visit.

  • Whether you would like the admin team to arrange accommodation.

  • Whether a visitor's computing account is required: for many visits, eduroam access may suffice.

  • Where the visitor will sit during their stay.

For short visits (less than a week), B&B accommodation is typically recommended; for longer visits, self-catering accommodation is often the preferred option. The Admin Team will assist in locating suitable accommodation. Only accommodation that has been booked by the Admin Team will be paid for by the centre (up to any funding level specified by the Higgs Centre Visitor and Workshop Coordinator).

 

It is probably simplest if the visitor arranges travel via their own institution, and where funding for travel has been agreed, reclaims the expense from the Higgs Centre on production of receipts. The usual rules for travel apply (viz, economy class air fares etc).

 

For associates the Higgs Centre will fund travel, accommodation and living expensives. For affiliates, reasonable travel, accommodation and subsistence expenses up to £100 per visit will be covered. For graduate lecturers and colloquium speakers, costs directly associated with the Centre's activities will be covered. (This would exclude for example additional nights' accommodation for the purpose of extending the stay for other reasons, which we would expect to be funded from elsewhere).